Secure file collaboration considerations

In group communications such as project teams or in client collaboration there is a need to distribute information and files electronically. The information being processed is many times confidential, either from a business or a private data (GDPR) perspective, so protecting that information is essential.

How to take data security into account in data transfers?

How can users take full responsibility for security when it usually is such a technical and difficult problem?

A need to share and transfer information in a secure but user-friendly way

E-mail is easy to use but known to be a relatively poor tool for communication in teamwork. Especially if communication is lively and files are shared and updated frequently. How do you keep track of files? How do you know that all team members have access to and work on the latest version of a file? Also, E-mail is notoriously insecure with the information usually transported and accessible in clear text on the delivery route. It’s even so bad that it’s regarded as safe as a postcard by security professionals. In fact, it’s even far less secure than a postcard, an email can live and be searchable forever. At least a postcard can be easily discarded or permanently destroyed after being read.

There are many encrypted mail systems available but they usually require you to completely change your legacy systems, not only you but all organizations and users that you are collaborating with. And, even if you do change it all, you still have the problem with knowing that everyone has up-to-date files.

So, if we forget e-mail, nowadays the actual transfer method in most modern software solutions, regardless of the tool, is encrypted and secure. That is if they use common technologies for protecting the communication channel. You still have to trust the service and storage since the protection is just in the transfer link (hop-by-hop security). Therefore, what specifically should be taken into consideration in your data transfer process, is the security of the application and data storage provider and the ease-of-use of the tools to meet your needs.

Often, the security debate revolves around technical issues – whether they are protocols, encryption technologies, access control technologies, or processes developed to control human behavior. However, it should be remembered that just as important, although often forgotten and compromised, is that the only security worth anything is the one that actually is being used. Naturally, the technical solutions in the background must be rock solid, but if the tools are too confusing, full of unnecessary functions that users do not understand and the use of the necessary features require excessive training, then even the most technically advanced products will never be fully utilized and data security suffers.

An example of how it should be done is the secure workspace Konfident, where user experience and functionalities are intuitive and reduced to a minimum, and the strong end-to-end security is almost invisible on the surface. The user has full control over what they share and to what team through the simplified user interface.

 

Konfident - the secure workspace for end-to-end encrypted filesharing

FC Rosengård signs up for Konfident

FC Rosengård
FC Rosengård is the first club to sign up for Konfident in the Silly Season Campaign.

The FC Rosengård ladies’ football team is one of the best teams in Europe (seeded as number 5 in this years UEFA Women’s Champions League); as well as a world leader when it comes to developing professional football for women.

As a leading club, their information is highly sensitive, especially so during the Silly Season where players are recruited and traded. A lot of money is at stake when next years team is put in place by Team Director Therese Sjögran.


Hyker salesman (and football fan) Jesper Landén and FC Rosengård Sports Director Therese Sjögran

FC Rosengård has chosen Konfident as their new platform for all internal communication and document storing, like contracts, scout reports, etc. The simplicity of the application in combination with its rigorous security is perfect for this organization, where information is sensitive, both from sports, business and GDPR perspective.

“Our need to control information and rumors during the Silly Season when we are recruiting new players is extremely important, and this is what initially drew our attention to Konfident. But, after some testing, we realized that it’s also a perfect tool for our normal day-to-day information sharing and storage, protecting our sensitive information and privacy protected data under GDPR,” says Therese Sjögran.

About FC Rosengård

FC Rosengård, formerly Malmö FF Dam (1970–2007) and LdB FC Malmö (2007–2013), is a professional football club based in Malmö, Sweden. The team was established as Malmö FF Dam in 1970 and has played a total of 35 seasons in the women’s premier division. The team has won the league a record ten times, the latest in 2015. As of the end of the 2015 season, the club ranks first in the overall Damallsvenskan table. (more on Wikipedia)

Silly Season protected by Hyker and Konfident

Based upon the Hyker philosophy “the only security worth anything is the one that actually gets used”, we set out to develop the easiest but most secure file sharing tool to solve file collaboration inside and between organizations, without a need for IT or security expertise, Konfident. It should be possible to do ad-hoc file sharing in teams with full control over who receives the information, and with the highest grade of security. Just because that you don’t have a huge IT security budget shouldn’t mean that you have to risk exposing sensitive information by using e.g. email, Google Drive or similar less secure alternatives.

LB07 is the second club to sign up for Konfident
LB07 is the second club to sign up
FC Rosengård
FC Rosengård is the first club to sign up for Konfident

As part of our launch, we are sponsoring the Swedish Allsvenskan football league during this Silly Season.

Today there are many information leakage risks during the transfer negotiations, like:

  • Information leaks to competing clubs
  • Information leaks to the press that spread rumors
  • You don’t know where the information leaks
  • Competing clubs “steals” transfers when they know what a competing club has been offering

Konfident provides:

  • Secure file sharing, for instance, contracts and proposals
  • Full control over who can access the documents
  • Competing actors cannot access the information
  • Media has no access to sensitive negotiations
  • Keep upcoming scout reports secret for anyone but their own organization
  • Keeping transfers confidential until they are finalized

Konfident workspace

The Hyker Campaign in short:

  • FREE access to the Konfident application during the first three months
  • A safe workspace for the club to share contracts, offers, negotiation material and reports

If you want access to a workspace for your club during this campaign, please contact Hyker using this form: